What is The Bay Cup?

The Bay Cup is a non profit organization that coordinates a group of fencing tournaments within the Greater San Francisco Bay Area. The organization is directed by representatives from the Northern California, Central California, and Mountain Valley Divisions of USA Fencing. Bay Cup tournaments are hosted by fencing clubs in these divisions at venues from Santa Cruz to Sacramento and everywhere in between.

The Bay Cup coordinates the scheduling of tournaments, creation of event categories and assignment of hosts for the tournaments. The tournaments are run by the host clubs and sanctioned by the divisions. The Bay Cup promotes tournament guidelines and standards intended to help provide fencers with a positive and rewarding tournament experience. The Bay Cup also helps provide information about these events, tracks results and standings in event series, and coordinates medals and awards for placement in each series.

The Bay Cup uses a rolling point system to display standings within each series during the season and then to determine the point standings at the end of the season. Points are awarded to all finishers in each event. Prizes are awarded in each series after the end-of-season rankings are determined.

The Bay Cup is not an entity of USA Fencing or of the local divisions.  Any questions regarding ROCs, RJCCs, SYCs, JOs, or NACs should be directed to the National Office, and any questions regarding Divisional Qualifiers should be directed to the appropriate Division. Contact information can be found here.

Who Runs The Bay Cup?

Bay Cup operations are managed by:

Mark Wheeler – Director of Operations: mark@thebaycup.net

Mark Wheeler

 

The Bay Cup is governed by a Board of Directors:

Dick King (dick@thebaycup.net) – Central California Division Representative
Kaelyn Leake  (kaelyn@thebaycup.net) – Central California Division Representative
David Lee (david@thebaycup.net) – Mountain Valley Division Representative
Jeff Hallsten (jeff@thebaycup.net) – Mountain Valley Division Representative
Bob Cotter (bob@thebaycup.net) – Northern California Division Representative
Peter Burchard (peter@thebaycup.net) – Northern California Division Representative
Sandor Mandoki (sandor@thebaycup.net) – Host Club Representative
Maria Peceli (maria@thebaycup.net) – Parent Representative
Mark Wheeler (mark@thebaycup.net) – President

Kristiyan Hristov (kristiyan@thebaycup.net) – Technical Advisor

Officers of The Bay Cup

President – Mark Wheeler
Vice President – Jeff Hallsten
Secretary – Lauren Rath

*For more contact information click HERE!

What do the Bay Cup codes stand for?

The Bay Cup codes are a combination of letters and numbers.

The letters let you know what age category, rating group, and gender the series correspond to.  The number indicate which event it is for the season.

For Example:

event code graphic

For a full list click here: 2014 – 2015 Series List and Codes

What to expect at Bay Cup tournaments

As a participant in a Bay Cup event, you should know what to expect from the host club. Please refer to the Summary of Standard Procedures and Protocols for Bay Cup events. If you feel that a host club is not following Bay Cup or USA Fencing guidelines, you are encouraged to approach those in charge to review and resolve your questions about the event.

The overall expectations of the host club are that tournaments be run according to Bay Cup and USA Fencing guidelines and that the clubs do their best to provide a good tournament experience for the fencers. The events should be run efficiently, with adequate staffing and resources, with courtesy and respect for the fencers, and with minimal delays or dead time.

Of course, it should be understood that even with the best intentions on the part of the host club, there may be hiccups or circumstances beyond anyone’s control that can cause delays or disruptions to the event.

And, while one goal is to provide the best competitive fencing experience possible for the fencer, another goal for Bay Cup events is to provide training opportunities and experience for host club personnel and referees. We hope that the clubs, coaches, referees, and fencers recognize these goals and work together to provide a positive experience at all Bay Cup events.

If you feel that a host club’s management or operation of a tournament did not follow Bay Cup guidelines, you are encouraged to provide feedback to The Director of Operations for The Bay Cup, Mark Wheeler, by email to mark@thebaycup.net.

Feedback concerning possible USA Fencing rules infractions should be directed to the USA Fencing Division for the host club.

You are also encouraged to provide general feedback to clubs, to The Bay Cup, and to the Divisions with any comments about your positive experiences or any other constructive criticism or recommendations.

Who can participate in The Bay Cup?

Any current member of  USA Fencing (or the FIE) may participate.

Participation is not restricted to members of the Bay Area fencing divisions, or to members of clubs that participate as host clubs for Bay Cup events.

What do I need to participate in an event?

All fencers must have a USA Fencing or FIE membership and proper equipment to fence at a Bay Cup event.

Equipment must include:

2 working electric weapons
2 working body cords (3 or more working weapons and body cords are recommended)
mask (conductive mask for saber, mask with conductive bib for foil, or a mask with no conductive material for epee); lame (for foil and saber)
underarm protector
fencing jacket
fencing pants (no sweat pants accepted)
long socks (must completely cover the leg)
fencing glove
chest protector for women

In addition to having the proper equipment, each event has an entry fee of approximately $20-25. You may sign up as a USA Fencing member at the event, if you haven’t already, but it is preferable that you sign up ahead of time. You must have proof of your USA Fencing membership to show to tournament coordinators, as your membership may not show up via USA Fencing’s website right away. Since tournaments can run all day (plan for at least 4-8 hours), it is also recommended that you bring food and drinks (water is usually available, but availability of other services such as restaurants and snacks vary by location).

How do I register for a Bay Cup event?

You are encouraged to pre-register for events online at The Bay Cup’s AskFred site.

Depending on the tournament, you may also register at the door (but you will likely be subject to a late registration fee).

How Do I Un-Register From a Bay Cup Tournament?

There are three ways to un-register from a tournament posted on askFRED:

1.  Login to askFRED using your personal login information

a.  Hover over MyFRED and then click on the MyFRED dropdown option

b.  Under the box My Preregistrations is a list of every tournament that you are currently pre-registered for

c.  Click the red X next to the preregistration you would like to cancel

2.  Every time you are preregistered for a tournament on askFRED, askFRED sends you a confirmation email.  At the bottom of that email is a link to un-register.  Find the confirmation email and click that link to cancel your preregistration.

3.  If registration has already closed for the event, the first two options will not be available.  Use the Email The Organizer button at the top of the askFRED posting to let the tournament organizer know you will not be participating in the event.  They can manually delete your preregistration when they download the information into Fencing Time.

 

Why Doesn’t My Club Host Bay Cup Tournaments?

Bay Cup tournament hosting is open to any club in the San Francisco Bay Area, Sacramento Area, and Las Vegas that has a permanent facility.  The Bay Cup sends the season schedule to every club in those areas and asks for their bids on tournaments for the season.  There are some clubs that are not interested in hosting Bay Cup tournaments or events.  Please contact the owner or head coach if you would like to see them host Bay Cup tournaments.

How do I sign up for a Bay Cup Membership?

You may fence in any Bay Cup tournament without having a Bay Cup Membership. Memberships are designed to save you money if you fence multiple events and/or event series over the course of the season.

Non-season pass holders pay a $15 single-event Bay Cup registration fee at the door in addition to the usual event entry fee.

You may purchase a Bay Cup Membership HERE!

How do the Point Standings work?

The Bay Cup uses a rolling point system to display standings within each series during the season and then to determine the final standings at the end of the season. Points are awarded to all finishers in each event. Prizes are awarded in each series after the end-of-season rankings are determined.

For the 2015 – 2016 season, the end-of-season point standings formulas will be as follows

  • best 3 of 4 for series with 4 events
  • best 2 of 3 for series with 3 events

There will be separate point standings and end-of-season prizes for the Las Vegas Series

View the point standings here

Note that there will be no point standings or prizes for the “Non-Point Standings” events offered this year

Where are Results and Point Standings Listed?

Results for Bay Cup events are hosted at our askFRED companion site:

thebaycup.askfred.net/Results

Point Standings for Bay Cup events are hosted at our askFRED companion site:

thebaycup.askfred.net/Results/pointsLists.php

Series Prize Winners

Past Season Finalists and Prize Winners

 

Can I Still Fence in a Rating Restricted Series if I Earn a Higher Rating This Season?

We will no longer be grandfathering fencers who are otherwise rating-ineligible for a series.  That is, if a fencer fenced in an event in a rating-limited series and later earns a rating that otherwise makes the fencer ineligible for that series, the fencer will be ineligible for that series, rather than being grandfathered in that series for the rest of the season based on the earlier participation.

Example:  I have a C rating and fenced in the C and Lower Mixed Epee during the first half of the season.  I then earned my B rating.  I am no longer eligible to fence in the C and Lower Mixed Epee series, even though I started the season fencing in that series.

What is USA Fencing?

USA Fencing is the national governing body for the sport of fencing in the United States, whose goal is to promote fencing at all skill levels. USA Fencing membership is required to fence in any Bay Cup tournament. Visit USA Fencing’s Membership Page for more info.

How Long Are Classifications Valid?

From Section 2.2.4 of the USA Fencing Athlete Handbook

2.2.4 How long are Classifications Valid?

Classifications are valid for four years after they are earned. If, after four years, the classification has not
been re-earned, it then reverts to the next lowest letter and the current year. Such change will be enacted
at the beginning of the new fencing season – August 1. For example, if you earned a B in 2007 (B07) and
did not re-earn your B for four years, your B would become a C11 on August 1, 2011. If you then did not
re-earn your C11 for four more years, it would become a D15 on August 1, 2015.

 

Why Isn’t My Bay Cup Tournament Posted On askFRED Yet?

The Bay Cup season schedule is posted online on our website at the beginning of the season, and it is kept up to date whenever any changes occur or new events are added.  The online schedule is our official schedule for the season.  Bay Cup tournaments are only required to be posted on askFRED 3 weeks in advance.   Some host clubs post all of their Bay Cup tournaments at the beginning of the season, but some do not.  If a tournament is listed on the schedule then you can plan on it happening at the location and day listed.

How Do I Determine Classification for a Foreign Fencer?

From Section 2.2.5 of the USA Fencing Athlete Handbook

2.2.5 How to Determine Classifications for Foreign Fencers

1. If the fencer is listed on the FIE World Rankings during the past four years, FIE points will be considered in order to determine a classification for the competition being seeded:

a. Award an “A” classification for one FIE 1st – 8th place finish in which FIE points were earned. The year suffix would be the year in which points were earned.

b. Award a “B” classification for one FIE 9th – 16th place finish in which FIE points were earned. The year suffix would be the year in which points were earned.

c. Award a “C” classification for one FIE 17th – 32nd place finish in which FIE points were earned. The year suffix would be the year in which points were earned.

d. Award a “D” classification [to be applied for competitions other than Division I] for one FIE 33rd –64th place finish in which FIE points were earned. The year suffix would be the year in which points were earned.

2. If a fencer is not listed on the current FIE World Rankings, but has been on a World Senior Team or Pan American Games team, a “B” will be awarded. If the team was a World Cadet or World Junior team, then a “C” will be awarded. The year suffix would be the year in which fencer was on such a team. If that information is not available then assign the year as the earliest year for the current season, viz., for the 2012-2013 season that means the year would 2009.

3. If the fencer has not been a World Team member, but is a member of the country’s national team, a “C” classification will be awarded. Similarly, if the fencer has been entered into the tournament by his fencing federation a “C” classification can be used. In both cases, the year suffix would be the current year.

4. If nothing is known about the fencer and the National Weapon Coach for that weapon does not know anything about the fencer, the “D09” classification should be used. In the case of NAC Division I, however, foreign fencers should be classified as “C” with the earliest year; for the 2012-2013 season, this classification would be a “C09.”

5. When a classification has been assigned to a foreign fencer, the National Weapon Coach for that weapon should be consulted to determine its appropriateness for that tournament. If the National Weapon Coach does not respond, assume that the classification is acceptable.